18927 - CAD contract/tender

Please can you send me the following information with regards the organisation’s Computer Aided Dispatch (CAD) / Command and Control System:

 

  1. Existing Supplier: If there is more than one, please split each contract up individually.  
  2. Name of the supplier(s).  
  3. Start / End date of the contract and details of any extension clauses.
  4. Total Contract Value in UK Pounds (£). 
  5. Annual Contract Spend by year. 
  6. A copy of the Invitation to Tender used for the appointment of the supplier(s). 
  7. A copy of all supplier responses received including financial submissions.
  8. A copy of the detailed scoring given to each supplier including financial score.
  • Reference:
    18927
  • Response:

    Please can you send me the following information with regards the organisation’s Computer Aided Dispatch (CAD) / Command and Control System:

     

    1. Existing Supplier: If there is more than one, please split each contract up individually.

    One supplier

     

    1. Name of the supplier(s).

    Cleric Computer Services Ltd

     

    1. Start / End date of the contract and details of any extension clauses.

    17th November 2015 to 16th November 2018. 24 Months extension facility as per ; OJEU Notice 2015/S 24-040001 Dated 04/02/2015 and contract award Notice 2015/S 207-376351.

     

    1. Total Contract Value in UK Pounds (£).

    £1,190,000

     

    1. Annual Contract Spend by year.

    Yr 1 £290, 000

    Subsequent years £225, 000

     

    1. A copy of the Invitation to Tender used for the appointment of the supplier(s).

    Please see attached

     

    1. A copy of all supplier responses received including financial submissions.
    2. A copy of the detailed scoring given to each supplier including financial score.

    The Trust has carefully considered your request for the supplier responses and the detailed scoring, and has determined that this information is commercially confidential. Therefore we will be applying exemption s.43(2) of the Freedom of Information Act to your request.

    Section 43(2) of the Freedom of Information Act provides an exemption from disclosure of information which would or would be likely to prejudice the commercial interests of any person (including the public authority holding it.)

    The term 'commercial interests' is not defined in the Freedom of Information Act, however, the ICO's awareness guidance on the application of section 43 states:

    "...a commercial interest relates to a person's ability to participate competitively in a commercial activity, i.e. the purchase and sale of goods or services."

    The Trust feels that as this request relates to the contractual arrangement with a third party that this falls within the scope of the exemption. In addition, disclosure of the information would be likely to prejudice the third parties’ commercial interests.

    The Trust believes that in releasing the information requested it is likely that prejudice would likely be caused to the third parties as the releasing of this information could enable competitors to potentially successfully outbid the third parties in relation to similar contracts.

    As section 43(2) is a qualified exemption, the Trust has gone on to consider the public interest in this case.

    The Trust accepts that there is a public interest in determining how public money is spent and that correct processes are followed. However, the Trust feels that third parties should be able to submit bids for contracts  without the risk of bid details becoming publicly available. This would undoubtedly affect the interests of the third parties and their ability to compete fairly in the future.

    Therefore on balance the Trust considers that the public interest in favour of disclosure is outweighed by the public interest in favour of maintaining the exemption.

  • Area:
    Trust wide
  • Category:
    • Emergency Operations
    • Finance and Procurement
    • Information Technology
  • Month:
  • Year: