16666 - Staff Consultation on Rota Redesign

Under the freedom of information act, please could you tell me what engagement with staff was undertaken prior to going ahead with the building better rotas initiative?

 Specifically:

1) what research was undertaken to understand for example, what staff liked about their working patterns and rotas and what they disliked.

2) if staff could change their working patterns what would they change and why?

3) which groups of staff where asked (I.e. relief vs staff on a set rota)

4) where the results of this research can be found

5) can you provide a copy of the results alongside the raw data please.

  • Reference:
    16666
  • Response:

    Under the freedom of information act, please could you tell me what engagement with staff was undertaken prior to going ahead with the building better rotas initiative?

    Specifically:

    1) what research was undertaken to understand for example, what staff liked about their working patterns and rotas and what they disliked.

    2) if staff could change their working patterns what would they change and why?

    3) which groups of staff where asked (I.e. relief vs staff on a set rota)

    4) where the results of this research can be found

    5) can you provide a copy of the results alongside the raw data please.

    (Please see attached BBR Staff Preferences Survey results)

     

    Whilst no specific consultation took place before the project started, this work was identified in the CQC action plan (https://www.cqc.org.uk/provider/RYC?referer=widget3). Whilst the project is ongoing, the Trust has consulted with staff in the form of the Staff Preferences Survey (please see the attached document which has been published on our intranet site - BBR Staff Preferences Survey Results).  Please note that station names, together with any personal details have had to be removed from the Building Better Rotas Staff Preferences Survey results in order to retain staff anonymity and protect their rights under Data Protection.  As such we will be applying exemption s.40(2) and s.40(3A)(a) of the Freedom of Information Act to this information.

     Section 40 (2)
    Any information to which a request for information relates is also exempt information if-
    (a) it constitutes personal data which does not fall within subsection (1), and
    (b) either the first, second or third condition below is satisfied
     
    The first condition includes if disclosure of the information to a member of the public otherwise than under FOIA would contravene any of the data protection principles (s.40(3A)(a)).

     In this case the Trust believes that disclosure of the information would result in a breach of the first principle stated in the Data Protection Act 2018.

     First Data Protection Principle:
    (1) The first data protection principle is that the processing of personal data for any of the law enforcement purposes must be lawful and fair.
    (2) The processing of personal data for any of the law enforcement purposes is lawful only if and to the extent that it is based on law and either-
                    (a) the data subject has given consent to the processing for that purpose, or
                    (b) the processing is necessary for the performance of a task carried out for that purpose by a competent authority
     
    The Trust considers that disclosure of this information would not be fair and therefore the information is exempt from disclosure.

    Section 40(2) together with s.40(3A)(a) provide an absolute exemption and therefore is not subject to the public interest test.

  • Area:
    Trust wide
  • Category:
    • Emergency Operations
    • Human Resources
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  • Year: